How to Reduce The File Size of a Presentation?

Sometimes we feel very disturbed by the file size of Microsoft Office PowerPoint presentation that is very large. Probably not a problem when we want to display it to the LCD Projector, but it would be a problem if we have to send them by email or upload it to a blog or website. Sending or uploading it will require more time and throw away your precious time. Not to mention, people wanted to download it will experience the same problem.


The file size of a presentation is generally determined by the number of images we add in it. And without a picture, our presentation will become unattractive.

Use Snipping Tool to Capture Screen Shots in Windows 7

There are many methods to capture a screen shot, or snip, of any object on your screen. The easiest way is to press the Print Screen (PrtSc) key on your keyboard. But, this method can only capture the screen of all objects that appear on the monitor in full screen and save it to the clipboard. You can't capture a portion of a windows aplication, just a full screen one.

Another method is using software designed to take a screen shot. There are many softwares, ranging from the Open Source, Free until paid ones. Just googling with keywords "Screen Capture" to find softwares you need.

But if you are using Windows 7, you do not need to search for screen capture applications because Windows 7 is doing that for you. This Feature or application is called the Snipping Tool. We can access it from Start menu> All Programs> Accessories> Snipping Tool.

Other Ways for Selecting Text In Word

Actually, there are many ways for selecting text in Word. You can select text by using the mouse or the keyboard:

Using The Mouse:

• Any amount of text
  Drag over the text.

• A word
  Double-click the word.

• A line of text
  Move the pointer to the left of the line until it changes to a right-pointing arrow, and then click.

• A sentence
  Hold down CTRL, then click anywhere in the sentence.

• A paragraph
  Move the pointer to the left of the paragraph until it changes to a right-pointing arrow, and then double-click. Or triple-click anywhere in the paragraph.

• Multiple paragraphs
  Move the pointer to the left of the paragraphs until it changes to a right-pointing arrow, and then double-click and drag up or down.

Accessing Page Setup: The Shortest Way

The shortest way to open Page Setup window in Microsoft Word is just doubleclicking the ruler. No need to open it from File menu.